To: Board of Supervisors
From: Esa Ehmen-Krause, County Probation Officer
Report Title: UKG Kronos Systems, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute a purchase order with UKG Kronos Systems, LLC, in an amount not to exceed $41,497 for timekeeping software and support services for the period December 20, 2024 through December 19, 2025.
FISCAL IMPACT:
This will be 100% funded by the General Fund.
BACKGROUND:
UKG Kronos Systems, LLC provides automated timekeeping services to improve the efficiency of scheduling. This software sends out notifications to eligible staff when open shifts are available, and the timekeeping software can generate a payroll report to provide accurate information regarding regular and overtime pay. In the past, management conducted this process manually, but it was inefficient and time consuming. Probation currently has a purchase order with UKG Kronos Systems, LLC and is seeking to renew the purchase order.
Under the Master Services Agreement, there are limitations of liability. During any twelve (12) month of the term, UKG’s total aggregate liability for any and all claims in connection with any service shall in no event exceed the amount paid or payable by customer to UKG during such twelve (12) month term for the service giving rise to such claim(s). Probation is seeking acceptance of this modified indemnification language as well to be able to utilize the Master Services Agreement.
CONSEQUENCE OF NEGATIVE ACTION:
If unapproved, Probation would not have automated timekeeping software and support for Juvenile Hall staff.