To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with Brodart Co. for Library Materials Through August 31, 2028
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order amendment with Brodart Co., to increase the payment limit by $4,760,495, with no change to the term, for Library books for the collection, for the period July 1, 2025, through June 30, 2028.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
Brodart Co. supports the Library in providing timely access to the most in-demand information for patrons throughout the County, and saves considerable staff and funding resources in doing so by providing integration with the Library’s existing technologies, robust customer service, and additional specified processing services as needed for materials purchased. This saves the Library considerable staff and financial resources and helps the Library to provide excellent service to our communities.
The library’s existing purchase order with Brodart Co. for books for the Library’s collection is $150,000. The library is seeking an amendment to this purchase order to increase the payment limit by $4,760,495 due to Library’s primary vendor’s inability to fulfill orders. The Library respectfully requests to increase the total payment limit to $4,910,495.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will no longer be able to provide such timely access to a wide variety of new release books that support the recreational, educational, and informational needs of Contra Costa County library patrons.