To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 2 with Matrix, HG, Inc., a California Corporation, Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Matrix, HG, Inc., effective June 25, 2024, to increase the payment limit by $3,000,000 to a new payment limit of $11,000,000 and extend the term through October 12, 2025, for on-call maintenance and repairs of heating, ventilation, and air conditioning (HVAC) systems at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division is responsible for the maintenance and repair of all County buildings and facilities. Based on current Facilities Services staffing, some HVAC repairs are sublet to outside vendors to meet emergencies or unanticipated maintenance service requests.
Originally bid on BidSync #2006-412 (2020), Matrix HG, Inc., was one of three (3) contractors awarded for these services. The original term of the contract was October 13, 2020 through October 31, 2023. Amendment No. 1, effective February 28, 2023, extended the contract through October 31, 2024. The Public Works Department, Facilities Services Division intends to extend all three existing HVAC contracts an additional year.
Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. The contract with Matrix, HG, Inc., is due to expire on October 31, 2024. Facilities Services is requesting Amendment No. 2 with Matrix, HG, Inc. to be approved, increasing the Contract amount from $8,000,000 to $11,000,000 and extending the term from October 31, 2024 to October 12, 2025 to ensure the County has continued access to the Contractor's services.
CONSEQUENCE ...
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