To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order With Children’s Plus Inc., DBA Libraria For The Purchase of Books Through June 30, 2028
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order amendment with Children’s Plus Inc., DBA Libraria, to increase the payment limit by $3,000,000 to a new payment limit of $6,000,000, with no change to the term, for the purchase of books for the collection, for the period July 1, 2025, through June 30, 2028.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
On September 9, 2025, the Board of Supervisors approved the purchase of library materials through Children's Plus Inc., DBA Libraria in the amount of $3,000,000. Since that approval, the Library’s primary vendor had advised that they are unable to fulfill orders. The Library respectfully requests approval from the Board of Supervisors to increase the approved amount by $3,000,000 for a total of $6,000,000 order books for the Library’s collection from Libraria.
The Library offers patrons physical materials for all ages and would order physical materials through Children’s Plus Inc., DBA Library. Materials from the vendor include full processing so items arrive shelf-ready. Orders through this vendor assist the Library in meeting the educational, recreational, and informational needs of its communities.
The terms and conditions include limitation of liability and indemnification language which was reviewed by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not be able to provide patrons with the books and materials available through Libraria.