To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with OCLC, Inc. for the 2024 renewal of CONTENTdm, EZproxy, Cataloging and Metadata, and Webdewey subscriptions
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order including modified limitation of liability with OCLC, Inc. in an amount not to exceed $45,001 for the renewal of CONTENTdm, EZproxy, Cataloging and Metadata, and Webdewey subscriptions for the period January 1, 2024 through December 31, 2024.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
OCLC, Inc., provides four unique services to the Library. The Cataloging and Metadata subscription supports the creation of accurate and up to date MARC records for new materials purchased from third-party vendors. WebDewey provides functions to make Dewey classification and cataloging efficient and accurate. CONTENTdm is a Digital Asset Management System critical to the creation of Library's local history database. EZproxy is a fully managed and hosted electronic resource access and authentication solution that connects valid card holders to the Library’s subscription databases. The product allows card holders to access these subscriptions remotely at any time of day and also helps the Library meet the vendor requirement of providing access to users that are only within the Library’s service population.
The Library respectfully requests approval for the four (4) subscriptions through OCLC, Inc., through December 31, 2024.
The Terms and Conditions of the purchase order include limitation of liability provisions, approved by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not have the support required to have accurate records and patron access to the Library’s subscription databases.