To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: Contract 20-734-3 UBEO West, LLC
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order with UBEO West, LLC, in an amount not to exceed $4,475,965 for the purchase of multi-function copier and printer services, for the period April 1, 2026, through May 15, 2029.
FISCAL IMPACT:
54% Federal, 38% State, 8% County General Fund, of which 13% was budgeted in FY25/26, 33% is budgeted in FY26/27, 33% will budgeted in FY27/28, and the remainder (21%) will be budgeted in FY28/29.
BACKGROUND:
Ray A. Morgan (UBEO West, LLC) was selected as a result of the competitive bid process held by Contra Costa County Public Works on behalf of all County departments and coincides with the Master agreement approved by the Board of Supervisors on July 23, 2019 (Item C.44).
On November 5, 2024 (Item C.87), the Board approved an amendment to the master agreement, incorporated by the reference in the purchase order and those terms will govern over any conflicting terms in the purchase order. On December 9, 2025, the Board approved (25-5076) the execution of a purchase order for the Employment and Human Services Department (EHSD) with UBEO West, LLC, with a payment limit of $4,475,965 to purchase multi-function copier and printer services with an effective date of December 1, 2025, through September 30, 2028. The purpose of this staff report is to modify the effective dates to align with the dates of the delivery of the equipment on April 1, 2026, and to meet the three-year lease term for this equipment. Public Works Procurement issued a purchase order with the term dates of April 1, 2026, through May 15, 2029. There is no change in the payment limit. The terms of the master agreement, as previously amended,...
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