To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Contract with The Library Corporation through January 31, 2027
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Librarian, or designee, to execute a contract with The Library Corporation in an amount not to exceed $230,273 to renew the Library’s integrated inventory management system, support and maintenance for the period February 1, 2026 through January 31, 2027, and to co-terminate the related COGNOS subscription on January 31, 2027.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
On May 19, 2009, the Board of Supervisors approved the Library's agreement with The Library Corporation for an Integrated Library System (ILS) covering inventory management, circulation, and security. This system is essential for all branches and users and was chosen through a competitive process.
This request seeks the annual renewal of ILS subscriptions, support, and maintenance at $230,273, covering February 1, 2026, to January 31, 2027. The COGNOS subscriptions will be coterminous from December 1, 2025, to January 31, 2027.
The Library Corporation’s Agreement terms include a limitation of liability that caps liability at the total price paid to date for software and services under the Agreement.
CONSEQUENCE OF NEGATIVE ACTION:
The Integrated Library System (ILS) is a required component for providing Library services. Without it, the library would not be able to manage library inventory and be able to process the circulation transactions.