To: Board of Supervisors
From: Internal Operations Committee
Report Title: Administrative Bulletin (AB) 527 "Capital Projects and Real Estate Services
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE Administrative Bulletin (AB) 527 "Capital Projects and Real Estate Services".
FISCAL IMPACT:
No fiscal impact
BACKGROUND:
Referral History:
County Ordinance Code Section 24-4.008 requires the County Administrator to develop a system of Administrative Bulletins, which are designed to provide guidance to County departments to ensure compliance with County policy and practices. From time-to-time it is necessary to review Administrative Bulletins for potential updates to the underlying policy or to make sure that the guidance being provided to departments reflects current best practices. Depending on the subject and materiality of the proposed policy, Administrative Bulletins can be updated administratively or submitted for review by the Board of Supervisors, including its standing committees.
The County maintains policies outlining procedures for the procurement of materials, supplies and services to assist departments in their service delivery goals. Over the past 50+ years these policies and procedures have been codified in a patchwork of ordinances, resolutions, administrative bulletins and simple memorandums with no consistent review and update process. At times, it is difficult to find supporting documentation for procurement processes that County departments work through day-to-day.
On April 24, 2023, the Board of Supervisors referred to the Internal Operations Committee a review of several, dated Administrative Bulletins, including Administrative Bulletins No. 525, "Office Space," No. 525.1 "Requesting Real Estate and Capital Project Services," and No. 526 "Real Estate Asset Management Policy" at the recommendation of the County Administrator. The County Administrator's Office also included Administra...
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