To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Asana, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Asana, Inc., in an amount not to exceed $12,000 for professional services effective March 31, 2025, through August 1, 2025.
FISCAL IMPACT:
The cost of this product is included in the Department’s FY 24-25 budget. 100% User Departments.
BACKGROUND:
The Department of Information Technology (DoIT) uses Asana’s project management tool to streamline collaboration and task management. Asana is highly regarded for its intuitive features that enable users to create projects, assign tasks to team members, set deadlines, and organize tasks across various projects and boards, all while tracking progress in real-time. The platform’s customizable options and user-friendly interface make it easy for teams experienced with task management tools to adopt quickly. By using Asana, DoIT can enhance workflow efficiency, improve communication, and boost overall productivity. To fully maximize Asana’s potential for our team, we are seeking professional services to optimize specific features.
Asana’s Subscriber Terms include a limitation of liability capping the liability at the amount paid by the County under this Agreement in the twelve (12) months prior to the first event that triggers the liability. This purchase is being made under a sole-source justification to ensure the continuity of services.
CONSEQUENCE OF NEGATIVE ACTION:
If this is not approved, DoIT will face significant challenges in leveraging the tools available to effectively manage and organize project tasks.