To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Ratification Request for Confirming Purchase Order with Air Products Group, Inc., Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a confirming purchase order with Air Products Group, Inc., in an amount not to exceed $80,000, to reconcile and pay outstanding invoices for air filters, ceiling tiles, and related supplies purchased between September 1, 2025 and June 8, 2026, prior to commencement of the new competitively awarded purchase order on June 9, 2026, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division maintains all County buildings, including hospitals, clinics, detention centers, and congregate care facilities. Heating, ventilation, and air conditioning (HVAC) filtration is a part of this maintenance and helps to ensure that the air filtration systems are performing at their optimum level. Each building maintained by Facilities Services uses several types and sizes of air filters, each designed for specific purposes (e.g., pollen removal, biohazard, prevention, etc.). HVAC filtration products and supplies are essential to ensure that County facilities meet health, safety, and operational standards for employees and the public.
Historically, the County has utilized blanket purchase orders (BPOs) to procure air filters and related goods necessary for these operations. The use of BPOs allows for efficient, ongoing procurement of high-volume maintenance items, subject to established payment limits and expiration dates, as authorized by the Board of Supervisors in accordance with County procurement policy and County Code.
In early 2026, Facilities Services identified that the existing BPO with Air Produ...
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