To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase order with Sirius Computer Solutions, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Sirius Computer Solutions, LLC (a CDW Company) for the purchase of IBM mainframe hardware maintenance and extended support, in an amount not to exceed $25,000 for the period of May 1, 2026, through April 30, 2027
FISCAL IMPACT:
The cost of this product is included in the Department’s FY 26-27 budget. (100% User Departments)
BACKGROUND:
The Department of Information Technology’s (DoIT’s) Technical Services Operations division maintains the County’s IBM mainframe computer system, to ensure the reliability, availability, and performance of the mainframe infrastructure which are critical to the county’s business operations. Sirius was selected many years ago, via RFP, as the vendor to handle installation of the County’s mainframe computer system, which makes them uniquely qualified to provide 24x7x365 hardware maintenance and support. Sirius has a long history of providing IT solutions and services, including mainframe maintenance, and provides a customized solution tailored to the specific requirements of the County.
Sirius’s terms and conditions contain a limitation of Sirius’s liability to the total compensation paid or payable to Sirius from the County under this agreement.
IBM’s Customer Agreement (ICA) contains a limitation of liability to the greater of $100,000 or the charges for the product or service involved in the claim (with 12 months' charges applying if recurring).
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase is not approved, DoIT may face challenges in maintaining the County’s mainframe computer system, which is critical to ongoing business operations.