To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: 20-543-0 Purchase Order with Constant Contact, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a Purchase Order and related agreement with Constant Contact, Inc. to procure Premium Contacts, in an amount not to exceed $16,830, for the period March 15, 2024 through March 14, 2027.
FISCAL IMPACT:
$16,830 (59% Federal; 35% State; 6% County) all of which is budgeted in FY 23/24.
BACKGROUND:
The Employment and Human Services Department (EHSD), Information Technology Unit (IT), needs to renew services with Constant Contact, Inc. that will enable EHSD staff to send out mass e-mailing. This will allow staff to do effective e-mail marketing that will inform clients of EHSD’s programs and services in an easy-to-read format as well as organizing contacts for targeting appropriate clients for services. This purchase order includes a service agreement that includes mutual indemnification by the County and Constant Contact, Inc., that has been approved by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, the County will be restricted in its ability to mass email and inform clients of the department’s services.
CHILDREN'S IMPACT STATEMENT:
This agreement supports all five of Contra Costa County’s community outcomes of the Children's Report Card, (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families.”