To: Board of Supervisors
From: Esa Ehmen-Krause, County Probation Officer
Report Title: Purchase Order with Carahsoft Technology Corp. for Salesforce Database for AB109 Community Programs
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the County Probation Officer, to execute a Purchase Order with authorized reseller Carahsoft Technology Corp. in an amount not to exceed $44,000 for the annual purchase of a Salesforce database subscription and its support for the AB109 Community Programs for the period from October 24, 2025 through October 23, 2026.
FISCAL IMPACT:
This software will be entirely funded by AB 109 Public Safety Realignment funding from the State.
BACKGROUND:
All AB 109 local community corrections public safety realignment Community Programs have utilized the Salesforce database (called SAFE) for referrals to one another, to document activity, and for outcome reporting to the Office of Reentry and Justice since July 2018 or before. By utilizing a shared system the Community Programs have developed a Universal Release of Information that is stored in the SAFE database to facilitate information sharing and case conferencing, allowing clients to receive necessary services in a more timely fashion. The Salesforce environment has been modified to fit the specific needs of the department’s reentry programs over the years. Significant financial and time investments have been made in the system and user training. The purchase is subject to the terms of Salesforce’s Master Subscription Agreement, which includes an indemnity provision from the County to Salesforce and a limitation of liability.
CONSEQUENCE OF NEGATIVE ACTION:
If unapproved, the County’s AB 109 Community Programs will not have an operational database to track and facilitate service referral and delivery information.