To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: SOE Software Corporation, Doing Business as Scytl, Contract for Website Hosting and Election Night Reporting
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract containing modified insurance requirements, with SOE Software Corporation, doing business as Scytl, in an amount not to exceed $100,000 to provide website hosting and election night reporting services for the period January 1, 2024, through June 30, 2025.
FISCAL IMPACT:
100% County General Fund. The total cost will not exceed $100,000.
BACKGROUND:
The Clerk-Recorder Department has previously contracted with SOE Software Corporation, d/b/a Scytl, for their ability to produce customized solutions for website navigation and their industry-leading Election Night Reporting tools. The prior contract will terminate on December 31, 2023, and would not afford the Department sufficient time to solicit and evaluate other potential service providers. A sole source justification was approved by Public Works' Purchasing Division for a limited term successive contract with SOE Software Corporation, d/b/a Scytl, to ensure continued service through the 2024 election cycle and sufficient time for the Department to conduct a formal solicitation for alternative service providers. This contract contains special conditions to remove the requirement of cybersecurity insurance for County data stored on the vendor's servers, which includes voter information.
CONSEQUENCE OF NEGATIVE ACTION:
Clerk-Recorder Department staff would not have an automated system in place for publishing Election Night Reporting results, potentially incurring significant labor costs for staff to manually respond to inquiries and reducing the quality of service through slower responses to inquiries. The department would also lack sufficient resources ...
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