To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE a Purchase Order with Commerce Printing Services
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a purchase order with Commerce Printing Services in the amount of $500,000 for miscellaneous printing services, effective July 1, 2026 through June 30, 2031, as per bid # RFP_F-Contr-0000000199, Countywide.
FISCAL IMPACT:
The cost is initially charged to the General Fund but recovered through charges to the County Departments. (100% User Departments)
BACKGROUND:
Commerce Printing Services is a long-established, California-based vendor that specializes in large-scale commercial and wide-format printing, specialty finishing services, and mailing services. While Print & Mail is equipped to handle the bulk of departmental printing requests, there are instances when requested work exceeds our in-house capabilities due to current equipment limitations. Commerce Printing Services will serve as an extension of County operations to ensure timely print order fulfillment and consistent high-quality production standards.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, Print & Mail will be unable to fulfill certain large-scale and specialty printing requests for County departments. This reduction in services will result in a marked increase in departmental print expenses as they will need outside fulfillment to meet their needs.