To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract Amendment for the 2023 On-Call Contract for Various Road, Flood Control, and Airport Maintenance Work, Countywide
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with GradeTech, Inc., to increase the payment limit by $800,000 to a new payment limit of $2,000,000, with no change to the contract term, for continued on-call services for various road, flood control, and airport maintenance work, Countywide.
FISCAL IMPACT:
100% Local Road, Flood Control District, and Airport Enterprise Funds.
BACKGROUND:
On January 9, 2024, the County awarded an on-call contract for various road, flood control, and airport maintenance work to supplement Public Works Maintenance crews during routine and emergency work, and to perform work that may be time-sensitive and may require specialized equipment and skills. A $900,000 contract was awarded to GradeTech, Inc. (GradeTech). The contract has a term of one year, with the option of two one-year extensions.
On December 17, 2024, the Board of Supervisors approved Contract Amendment No. 1 for the contract with GradeTech, extending the completion date for the contract from January 9, 2025, through January 8, 2026. Contract Amendment No. 1 also increased the payment limit with GradeTech by $300,000 to a new payment limit of $1,200,000.
To retain the services of, and to ensure timely payment to GradeTech, the Public Works Director recommends that the Board approve Contract Amendment No. 2. This amendment will increase the payment limit of the contract with GradeTech to a new payment limit of $2,000,000 with no change to the contract term.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the contract amendment will prevent the Public Works Department from completing routine and emergency ro...
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