To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: Caltronics Business Systems
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, an amendment to purchase order #F023686 with Caltronics Business Systems, to increase the amount by $201,000 to a new payment limit not to exceed $400,000, to provide Managed Print Services (MPS) and Multi-Function Device (MFD) leases for the Office of the Sheriff, and to extend the term end date from December 31, 2024, to June 30, 2027.
FISCAL IMPACT:
Approval of this request will result in up to $201,000 in expenditures and will be funded 100% by the General Fund.
BACKGROUND:
Caltronics Business Systems has provided office technology and print solutions to California since 1975. Caltronics has partnered with the Office of the Sheriff and several other departments in the county to provide our Managed Print Services (MPS) and Multi-Function Device (MFD) lease for many years. In addition to purchasing printers, the MPS provides toner replacement, parts and supplies, and maintenance and service of the print fleet. Caltronics is reliable, dependable and competitively priced.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, the Office of the Sheriff would not be able to continue with the Managed Print Services, which would result in greater ongoing costs for toner, parts, and repairs. All of the deployed devices would also no longer be centrally managed, making it more difficult to identify, address and troubleshoot issues with devices should they arrive.