To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Purchase Order with R-Computer, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with R-Computer, Inc. in an amount not to exceed $5,500,000 for the purchase of custom computers, monitors, scanners, laptops, and other hardware parts for the period from February 1, 2025 through June 30, 2029.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $5,500,000 over a 53-month period and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
The Health Services Department Information Technology (IT) Unit currently owns custom built systems, laptops, thin clients, monitors, printers, scanners, and other related hardware parts. These PC systems are custom configured and designed to fit for multiple Health Services departments including the hospital, health centers, Behavioral Health, Public Health, Contra Costa Health Plan, Authorization Unit, Environmental Health, Medical Records, and Finance and Administration.
From August 14 through August 30, 2024, a Request For Proposals (RFP) was conducted to solicit bids for miscellaneous computer hardware and accessories. Three suppliers submitted proposals, and R-Computer, Inc. was selected as the successful bidder. The Contra Costa County Standard Terms and Conditions related to purchase orders will govern the purchase of items.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the hardware will be outdated, and unexpected failure will be high. This could impact productivity at some locations including patient care at the hospital, health center locations, and key divisions.