To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: Pitney Bowes, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Sheriff-Coroner, a purchase order with Pitney Bowes, Inc. in an amount not to exceed $10,000, and ACCEPT Terms and Conditions for postal services for the Office of the Sheriff, for the period June 1, 2025 through May 31, 2026.
FISCAL IMPACT:
Approval of this request will result in up to $10,000 in contractual service expenditures over a 1-year period and will be funded 100% by the General Fund.
BACKGROUND:
Pitney Bowes is a global technology company that invented the postage meter and continues to innovate and adapt to the changing needs of its customers, remaining a prominent player in the global industry.
The postage meter service offered by Pitney Bowes is invaluable to the Office of the Sheriff as they significantly save time and money with the reduced trips to the post office and provide accurate postage with their built-in scales preventing overpayment and wasted funds. The automated mail processing streamlines the mailing process by automating tasks like weighing, calculating postage, and printing, freeing up staff for other important tasks.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, it may result in mailing inefficiencies, errors, increased costs, and potential security vulnerabilities for the Office of the Sheriff, along with challenges in complying with USPS regulations for official mail.