To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Extend Blanket Purchase Order with Graybar Electric Company, Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order amendment with Graybar Electric Company, Inc. to extend the effective date through January 31, 2026, to purchase radio, telecommunications, and data communication parts and equipment.
FISCAL IMPACT:
The costs for these purchases are charged back to the ordering departments or agencies. 100% User Departments.
BACKGROUND:
The Department of Information Technology (DoIT) requires the ability to readily purchase parts, supplies, and equipment to fulfill work order requests and address the needs of our internal and external customers efficiently. Graybar Electric Company, a local business with a warehouse in Concord, provides a wide range of radio, telecommunications, and data communication equipment, including cables and other necessary components. These products are critical to ensuring that radio and telecommunications systems remain operational throughout the County.
The ability to quickly obtain equipment is essential for DoIT to respond promptly to customer needs and maintain service continuity. Currently, Graybar Electric Company, Inc. operates under the U.C. Communities Contract Master Agreement No. EV-2370, which was solicited by the City of Kansas City, Missouri. This agreement, including its subsequent modifications, extends the contract term from February 1, 2023, through January 31, 2029.
This purchase is being made under a sole source justification to ensure continuity of service and to maintain operational efficiency in the County's critical infrastructure.
CONSEQUENCE OF NEGATIVE ACTION:
If this extension is not approved, DolT's ability to complete work requests from internal County d...
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