To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Rescind Prior Board Action Pertaining to Purchase Order with UKG Kronos Systems, LLC
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
RESCIND Board action of April 27, 2026 (C.83), which pertained to a purchase order with UKG Kronos Systems, LLC; and APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with UKG Kronos Systems, LLC in an amount not to exceed $2,560,870, to purchase the UKG Workforce Management hosted timekeeping software system, and RATIFY the execution of a Participating Addendum to the Omnia Master Agreement No. 24-6833 for the period from April 28, 2026 through April 27, 2029.
FISCAL IMPACT:
This action will result in expenditures of up to $2,560,870 over a three-year period and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
UKG provides an enterprise scheduling and timekeeping system that supports accurate staffing, real-time time capture, and automated enforcement of labor and pay rules. The platform enables departments to build compliant schedules, track employee hours through secure time-collection methods, and streamline payroll by reducing manual corrections and exceptions. Implementing UKG improves operational efficiency, strengthens adherence to County policies and labor requirements, and enhances transparency for both employees and supervisors through integrated scheduling, time-off management, and mobile self-service tools.
The software, services, and equipment being purchased through the Participating Addendum in the Omnia Master Agreement No. 24-6833 between Contra Costa County and UKG Kronos Systems, LLC will replace the current paper-based timesheet process used by the Health Services Department, which requires manual consolidation of each employee's attendance and time. Execution of the Participatin...
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