To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE a Purchase Order Amendment with Ray Morgan Company
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, an amendment to a blanket purchase order with Ray Morgan Company, to extend the term from June 30, 2024 through December 31, 2024, for the continued utilization of a leased Canon C10000 VP Digital Printer for County departments’ printing needs, with no change to the payment limit of $750,000, Countywide.
FISCAL IMPACT:
The cost of paper is initially charged to the General Fund but recovered through charges to the Court Departments. (100% Department User Fees)
BACKGROUND:
Ray Morgan Company was selected because they are the largest local independent Canon Dealer with extensive local service staff and parts supplies. The Canon V C10000 VP Digital Printer is the only machine on the market that prints both sides of a sheet of paper at the same time, saving both time and money. Ray Morgan Company locked in the lease rate and black click charge for the term of the contract.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, the cost for printing may increase.