To: Board of Supervisors
From: Monica Nino, County Administrator
Report Title: TERMINATE CURRENT CONTRACT WITH KARPEL SOLUTIONS FOR PROSECUTORbyKarpel MAINTENANCE AND SUPPORT AND EXECUTE NEW CONTRACT WITH KARPEL FOR PROSECUTOR BY KARPEL SUPPORT AND MAINTENANCE
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Administrator or designee to terminate, effective January 1, 2026, the current contract with Karpel Computer Systems, Inc. (Karpel) and execute a new contract with Karpel in an amount not to exceed $1,288,500 to provide, hosting, support, and maintenance of the case management system for District Attorney prosecution services, for the period January 1, 2026 through December 31, 2030.
FISCAL IMPACT:
100% General Fund. The annual cost will be funded through appropriations from the District Attorney operating budget. The total contract cost comprises annual application hosting, maintenance, and support services.
BACKGROUND:
On December 12, 2023, the Board authorized the County Administrator to execute a hosting, maintenance and support agreement with Karpel solutions for the District Attorney's case management system. This contract was later amended to add eDiscovery, enabling prosecuting attorneys to dictate what evidence is disclosed and when. The recommendation is to terminate the current contract, which had no contract termination date and renewed automatically unless terminated, in favor of a new five-year term contract with a firm not-to-exceed price. The proposed termination of the current contract is by mutual agreement.
The proposed new contract with Karpel will provide ongoing hosting, maintenance, and support of the prosecution case management system to ensure that the system remains available without interruption. The contract requires the County to defend and indemnify Karpel Solutions against any third-party claims arising out of the County's use of Karpel'...
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