To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with Assabet Interactive, LLC. for the Renewal of a Room Reservation System Subscription through December 31, 2027
Recommendation: Choose an item.
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian with Assabet Interactive, LLC., subject to the terms of their Assabet-Interactive Software Services Agreement, in an amount not to exceed $2,550 for the renewal of the Meeting & Study Room Booking Module subscription, for the period January 1, 2027, through December 31, 2027.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
Library Department has used and continues to use Assabet Interactive, LLC. to provide a platform that allows Library patrons and staff to reserve and utilize our spaces. This software increases the usage of our study rooms and conference rooms in branches while motivating patrons to book these spaces independently and empowering staff to more effectively mediate the room reservation process.
The terms and conditions include limitation of liability, indemnification, arbitration language, as well as the jurisdiction being in Boston, MA and was reviewed by County Counsel.
This Purchase Order is entered into under and subject to the following legal authority, California Government Code § 31000.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not be able to provide an easily accessible room reservation system for patrons to independently reserve library rooms and spaces. Patrons will either need to visit library branches in person or otherwise contact library staff to reserve rooms.