To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Rescind Board action from December 9, 2025, and Approve and Authorize a contract with Madison Artificial Intelligence, Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
RESCIND Board Action of December 9, 2025, which authorized and approved execution of a contract with M3 Planning (dba Madison AI, Inc); and APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract with Madison Artificial Intelligence, Inc. in an amount not to exceed $95,000 to develop and deploy artificial intelligence solutions related to staff reporting writing, contract management, and properties research, for the period of December 9, 2025, through December 8, 2028.
FISCAL IMPACT:
The cost of this product is included in the Department's FY 25-26 budget allocation for the IT Project "Artificial Intelligence Professional Services." 100% General Fund.
BACKGROUND:
For FY25-26, the Board approved $500,000 in General Fund allocation for the IT Project "Artificial Intelligence Professional Services" to be administered by the Department of Information Technology (DoIT) and the County Administrator's Office. In May 2025, the County established the internal Artificial Intelligence Policy and invited department heads to propose forward-thinking AI pilot projects for implementation. Together, CAO, DoIT, the Clerk of the Board, Health Services, and Conservation and Development leaders explored opportunities for AI solutions to benefit their respective staff and the residents they serve. The group considered four (4) AI vendors for various capacities and recommended an initial engagement with Madison Artificial Intelligence, Inc.
Madison Artificial Intelligence, Inc. will customize its AI software to develop three (3) proof-of-concept artificial intelligence (AI) capabilities that enhance staff efficiency and service delivery. ...
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