To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Purchase Order Amendment with Dugmore & Duncan, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County, a purchase order amendment with Dugmore & Duncan, Inc., to increase the payment limit by $801,000 to a new payment limit of $1,000,000 and extend the term through December 10, 2029, for locks and door hardware as needed by the Public Works Facilities Division, under the terms of State of California Multiple Award Schedule (CMAS) Contract 3-23-07-1014, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services, has a California Multiple Award Schedule (CMAS) contract with Dugmore & Duncan, Inc (CMAS Pricing #: 3-23-07-1014) for the term of February 1, 2024 through December 10, 2029. The Public Works Department leveraged the CMAS contract which allows the purchase of security and detection system products as needed by the Public Works Department with Blanket Purchase Order Number 029811. The urgent need to expedite blanket award 029811 was for the critical need to purchase door hardware, proprietary key systems and key blanks, which are County standard equipment. Now that Public Works has identified the full scope or work and the cost associated, the purchase order must be amended to add $801,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved, the Public Works Department will not be able to provide door hardware to County Facilities.