To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with Califa Group for Quipu Group, LLC’s eCard subscription through June 30, 2026
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with Califa Group in an amount not to exceed $5,775 for the renewal of Quipu Group LLC eCard subscription for address verification for online library cards, for the period July 1, 2025, through June 30, 2026.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The Library Department has used and continues to use eCard, from Quipu Group LLC., which provides address verification processes for new online library cards.
Quipu’s Hosted Services Agreement includes limited liability and indemnification language, which was reviewed by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not be able to provide an easily accessible way for patrons to apply for an eCard that allows access to Library Digital Resources. Patrons will need to physically come to the library branch to apply for the eCard.