To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: GovernmentJobs.com, Inc. d/b/a NEOGOV, parent company of PowerDMS, Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with GovernmentJobs.com, Inc. d/b/a NEOGOV, parent company of PowerDMS, Inc., in an amount not to exceed $99,000 for a hosted policy management software application, for the period October 1, 2024 through June 3, 2026.
FISCAL IMPACT:
Approval of this request will result in up to $99,000 in contractual service expenditures over an approximate 32 month period and will be funded 100% by the General Fund.
BACKGROUND:
The Administrative Services Bureau, through the Professional Standards Division's Planning and Research Unit, is responsible for the Office of the Sheriff's Manual development, review, and maintenance. Continuous review of the Policies and Procedures Manual is conducted by the Planning and Research Unit and all Division Commanders concerning those policies directly related to their respective divisions to ensure that policies express the Office of the Sheriff's current goals and objectives. After the policies are revised and approved, there is no mechanism currently in place to track and audit whether employees have read and acknowledged the updates to the policies.
PowerDMS is a cloud-based platform that allows the Sheriff's Office to store, distribute, and track its policies and procedures in one centralized location. It also enables the department to create and assign online training courses, quizzes, and surveys to ensure that staff are up to date and compliant with the latest standard. The Sheriff's Office can also reduce the risk of liability and litigation by providing evidence of policy acknowledgment and training completion.
PowerDMS capabilities will allow the Sheriff's Office to deliver training videos, PowerPoin...
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