To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment to a Participating Addendum with EPIC Business Essentials, LLC.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County, an amendment to a participating addendum with EPIC Business Essentials, LLC, to extend the term through May 31, 2026 with no other changes, for office supplies required by County Departments, Countywide.
FISCAL IMPACT:
Products costs are paid by County Departments. (100% User Departments)
BACKGROUND:
Contra Costa County's Purchasing Services Division is requesting approval to continue offering County departments the opportunity to make office supply purchases under the terms of the cooperative purchasing contract between EPIC Business Essentials, LLC (EPIC) and Region 4 Educational Service Center, a Texas public agency ("Region 4 ESC"). In March of 2021, the County and EPIC entered into a participating addendum to allow the County to obtain favorable pricing under the cooperative purchasing contract. Under the participating addendum, purchases are currently being fulfilled by two small business enterprises: AAA Business Supplies & Interiors and Blaisdell's Business Products.
The participating addendum with EPIC, and the cooperative purchasing contract between EPIC and Region 4 ESC are set to expire May 31, 2025; however, the cooperative purchasing contract and participating addendum each provide for up to five, one-year extensions. In November 2024, Region 4 ESC exercised its second extension of the cooperative purchasing contract with EPIC through May 31, 2026. To ensure County departments can continue to purchase office supplies on favorable terms, we are requesting approval to extend the participating addendum with EPIC through May 31, 2026, with the possibility of up to three additional one-year ext...
Click here for full text