To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 5 with West Coast Arborists, Inc., a California Corporation, Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with West Coast Arborists, Inc., effective November 1, 2025, to increase the payment limit by $500,000 to a new payment limit of $2,000,000, for on-call tree trimming services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services is responsible for grounds maintenance on all County properties. An important aspect of this is tree maintenance and trimming. This contractor provides tree maintenance, trimming, and complete removal, as needed. This contractor also has the personnel, equipment, and training to trim trees near power lines and provide any necessary traffic control.
Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. Originally bid on BidSync #2011-438, West Coast Arborists, Inc., was one of two lowest, responsive, and responsible vendors awarded for this type of work. The Public Works Department originally awarded a three (3) year contract with the option of two (2) one-year extensions. The total contract amount awarded was $1,000,000 with the term May 1, 2021 through April 30, 2024.
Amendment No. 1, effective November 28, 2023, increased the total payment limit to $1,500,000 and extended the term an additional year through April 30, 2025. Amendment No. 2, effective May 31, 2024, increased the rates according to the terms of the contract. Amendment No. 3, effective April 30, 2025, extended the term an additional year through April 30, 2026. Amendment No. 4, effective May 31, 2025, increased the rates ...
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