To: Board of Supervisors
From: Monica Nino, County Administrator
Report Title: Independent Arts & Media Contract Amendment
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with Independent Arts & Media for arts council services, to modify the payment schedule and make additional clarifying changes, with no modifications to the payment limit or contract term, subject to approval as to form by County Counsel.
FISCAL IMPACT:
None.
BACKGROUND:
Independent Arts & Media acts as fiscal sponsor for ARTSCCC to provide arts council services, to serve as the state-local partner with the California Arts Council, and to implement the Arts & Culture Master Plan for Contra Costa County. The contract was authorized by the Board of Supervisors on December 12, 2023, following a competitive procurement process. The current contract for the period January 1, 2024 through December 31, 2028, includes a payment limit in an amount not to exceed $1,781,611. This contract is funded through Measure X revenues.
The current contract includes a schedule of payments as Attachment A to the contract, which includes an assumed annual increase (cost of living adjustment, or COLA) of 5%. COLAs for Measure X-funded programs are set annually by the Board of Supervisors through the budget process, which exceeds the approved COLA applied to Measure X allocations. The FY24-25 Measure X COLA is 2.4%, necessitating modification to the schedule of payments.
The proposed contract amendment would set the baseline annual payment amount and provide the County Administrator's Office discretion to set the COLA annually following the Board of Supervisors' adoption of the Measure X budget and Measure X COLA.
Additionally, the amendment would make clarifying language adjustments to several sections of the Service Plan. Proposed amendments would affirm that official Count...
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