To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Payment to US Bank for Past-Due Balance
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Auditor-Controller to issue payment, on behalf of the Clerk-Recorder Department, to US Bank in the amount of $622.62 to resolve to resolve a past-due balance.
FISCAL IMPACT:
The cost to the General Fund is $622.62.
BACKGROUND:
US Bank historically has encountered issues crediting payments appropriately to our department’s account, which has led to past-due balances and in some cases, exorbitant late fees. Since the time that US Bank changed their process with government accounting and payment processing, payments have been applied accurately. However, the Clerk-Recorder-Elections Department account has a past-due balance of $622.62 that cannot be sourced to any specific invoice(s). Additionally, because we are unable to prove a bank error, US Bank is unwilling to credit this amount back to us.
CONSEQUENCE OF NEGATIVE ACTION:
If denied, our department will continue to amass interest charges and late fees and the amount due will only increase.