To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Contract Amendment with Konnech, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment effective August 20, 2025 with Konnech, Inc., to extend the term through February 20, 2026 and increase the payment limit by $53,225 to a new payment limit of $107,408, to provide pollworker and location management software.
FISCAL IMPACT:
100% General Fund. The costs of this agreement are within the Department’s operating budget.
BACKGROUND:
The Department contracted with Konnech, Inc., on January 12, 2018 to provide licensing, maintenance, and support of the PollChief application. This application is used to contact and schedule upwards of 1,200 volunteer pollworkers every election cycle, as well as assist in contact and procurement of 146 polling places for Election Day, 5 Regional Early Voting Sites, and numerous pollworker training rooms ahead of each election.
The contract amendment provides that Konnech will indemnify the County for any and all claims for any death or injury to persons or property arising from the services provided under the Agreement that are caused by the negligence or willful misconduct of Konnech. However, Konnech will not indemnify the County for the proportion of liability a court determines is attributable to the negligence or willful misconduct of the County.
CONSEQUENCE OF NEGATIVE ACTION:
The Department would need to identify and implement an alternative service provider in advance of the Statewide Special Election on November 4, 2025. An alternative service provider would require a significant amount of time and a substantial financial investment, including staff training and system testing.