To: Board of Supervisors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Blanket Purchase Order for CDW
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase order amendment with CDW Government Inc., to increase the payment limit by $500,000 to a new payment limit of $775,000, and extend the term through November 30, 2026, for the purchase of computer equipment.
FISCAL IMPACT:
Budgeted. 100% CCCFPD General Operating Fund.
BACKGROUND:
Within the last two years, the District has experienced significant growth, due to the annexation of the former East Contra Costa Fire Protection District, the contract with the City of Pinole and the forthcoming addition of the Rodeo-Hercules departments. These major organizational changes and the introduction of the County's new finance system, Workday; have increased the need to procure computer equipment that will enhance operational efficiency and effectiveness within the District through an agreement with an Information Technology distributor.
The Fire District utilizes computer equipment such as tablets, laptops, desktop computers and the accompanying accessories in all of its operations from fire stations to administration. The District uses iPads on every apparatus to track and improve response time efficiency. The Fire Prevention Bureau uses tablets to provide real time billing and permit information to customers while at inspection sites.
In December 2023, the Board of Supervisors approved a purchase order for the Fire District with CDW Government Inc. for an amount of $275,000. The District is now requesting to add funds and extend the term date of the original purchase order to better equip the growing organization with computer replacement products throug...
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