To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order Amendment with OverDrive, Inc. for eBiblioFile MARC Records
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the County Librarian, to execute a purchase order amendment with OverDrive, Inc. to increase the payment limit by $35,000 to a new payment limit of $59,999 for the purchase of eBiblioFile MARC records, with no change to the term ending July 21, 2027.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
On August 5, 2025, the Board of Supervisors approved a purchase order with OverDrive, Inc. in an amount not to exceed $24,999 for the term August 1, 2025, through July 31, 2027. The Contra Costa County Library offers eBiblioFile records, which allow libraries to share and manage catalog data electronically, enabling efficient searching and retrieval of resources. Usage of OverDrive has increased more than anticipated and the Library respectfully requests Board of Supervisor approval to amend the existing purchase order by increasing the payment limit by $35,000 to a new payment limit of $59,999.
The terms and conditions of the purchase order include a limitation of liability provision and is governed by Ohio law, which was originally reviewed by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If the requested increase is not approved, the Contra Costa County Library will not be able to provide partons with the OverDrive, Inc. eBiblioFile MARC records.