To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: Approve #20-054-5 (Admin) Contract Amendment with Fiscal Experts, Inc. dba Time Study Buddy
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Fiscal Experts, Inc., dba Time Study Buddy to increase the payment limit by $87,960 to a new payment limit not to exceed $324,000 for maintenance of the online time study application software, with no change to the term July 1, 2024 through June 30, 2026.
FISCAL IMPACT:
$87,960: (54% Federal, 38% State and 8% County funds) $43,980 of which is budgeted in FY 24-25 and $43,980 of which will be budgeted in FY 25-26.
BACKGROUND:
Fiscal Experts' Time Study Buddy software is the foundation for EHSD's County expense claiming. It is currently in use in approximately thirty-two (32) California counties. The online Time Study Buddy software allows EHSD staff to input their individual information into a timekeeping database which supports an automated process to report time studies to the State. This automation improves the speed and accuracy of the time studies. Fiscal Experts is the only Contractor that can meet EHSD's claiming needs per California Department of Social Services (CDSS) claiming instructions. A sole source justification was approved on March 4, 2024; the vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3. The contract was approved by the Board of Supervisors on April 22, 2024 (C.28), for a term July 1, 2024 to June 30, 2026. This request is to amend the current contract to increase the number of users allotted in the service agreement.
CONSEQUENCE OF NEGATIVE ACTION:
Fiscal Experts' time study software is the foundation for EHSD' s claiming process to the State of California. Without it, the County would be unable to a...
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