To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Amendment with Medical Information Technology, Inc.
Recommendation: Recommendation of the County Administrator
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RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to increase the payment limit for Contract #23-443-2 (as amended by Contract Amendments #23-443-3 and #23-443-4) with Medical Information Technology, Inc., a corporation, by $429,300, from $867,000, to an amount not to exceed $1,296,300, to continue to provide software license and maintenance services for its Health Care Information Systems (HCIS) solution, and clarify the contract term continues in effect until terminated pursuant to its terms.
FISCAL IMPACT:
Approval of this payment limit increase will result in additional expenditures of up to $429,300 and will be funded as budgeted by the department 100% by Hospital Enterprise Fund I.
BACKGROUND:
This Contract meets the needs of the County by providing a real-time, intuitive solution that streamlines the supply chain, materials and billing management, and reimbursement processes in connection with patient data retrieval. Contra Costa Health (CCH) has been contracting with Medical Information Technology, Inc. under a Program License Agreement dated July 16, 1992, and a HCIS Software Agreement dated April 28, 2003, under which the County purchased software modules from the Contractor. Modules in use include Laboratory Module, Microbiology Module, Anatomical Pathology Module, Blood Bank Module, Materials Management Module, Data Repository, and MAGIC Operating Systems (Disaster Recovery). CCH’s Clinal Laboratory uses these modules, which allow an exchange of and real-time access to patient medical information among the clinical laboratories.
This Contractor was approved by the Public Works Department’s Purchasing Division on June 29, 2026 as a sole source. A summary of service contract deliverables, including measurable outcomes r...
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