To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with Bibliotheca Library Solutions, LLC. for the Lease of Self-Check Machines and Purchase of Self-Check Pedestals
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
RESCIND Board Action of June 25th, 2024 (C.187), which pertained to authorizing a purchase order with Bibliotheca Library Solutions and APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the County Librarian, a multi-year purchase order including modified limitation of liability and indemnification language with Bibliotheca Library Solutions, LLC. in an amount not to exceed $1,225,000 for the purchase of self-check machine pedestals and the lease of self-check machines, subject to the terms of Bibliotheca Library Solutions, LLC's software, service and lease agreement, for the period June 25, 2024 through June 24, 2030.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The library currently provides access to self-check machines for the public to facilitate circulation of library materials. This lease would enable the library to install and configure software and hardware throughout all library locations for the purpose of allowing self-service circulation of library materials to the public, including self-check machines and related pedestals as needed.
The contract includes indemnification and limitation of damages not to exceed an amount equal to the total amount paid by the Library during the twelve (12) months preceding, approved by County Counsel and Risk Management.
On June 25, 2024 (C.187) the Board of Supervisors approved a Purchase Order in an amount not to exceed $1,125,000 to provide self-check machine pedestals and the lease of self-check machines for the period June 25, 2024 through June 24, 2030.
This staff report adjusts the payment limit from $1,125,000 to $1,225,000 to meet the total cost for this purchase.
CONSEQUEN...
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