To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Purchase Order with First DataBank, Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, (1) a Purchase Order with First DataBank, Inc.in an amount not to exceed $237,083, and (2) the Tenth Amendment to License Agreement with First DataBank, Inc. to renew prescription medication software licenses for the period of July 1, 2024 through June 30, 2025.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $237,083 and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
Since 2011, Contra Costa Health (CCH) has utilized the First DataBank, Inc. drug ordering knowledge database (MedKnowledge) and software for physicians to quickly look-up and order drugs for patients.
On November 28, 2023, Board of Supervisors approved item C.55 to execute an amendment to purchase order #23440 with First DataBank, Inc., to increase the payment limit to a new total of $652,974, with no change to the original term of July 1, 2021, through June 30, 2024, and (2) the Ninth Amendment to License Agreement with First DataBank, Inc. to procure additional prescription medication software licenses. The approval of this purchase order and Tenth Amendment is necessary to support CCH physicians in utilizing the MedKnowledge software for drug lookup and prescription ordering for patients.
CCH IT received the procurement request for the renewal of First DataBank, Inc. prescription medication software license for Fiscal Year 24-2025 on April 16, 2026. Due to prolonged negotiations with the vendor, the submission was delayed. Procurement is actively collaborating with the vendor and stakeholders to submit renewal requests at least 180 days in advance of expiration to prevent future delays.
Presently, First DataBank, Inc is...
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