To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Purchase Order with R-Computer for Pointnext Tech Care Essential Service
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Clerk-Recorder, to execute a purchase order with R-Computer in an amount not to exceed $15,946 to provide Pointnext Tech Care Essential Service which supports the Elections Information Management System server, for the period of August 1, 2025, through to March 31, 2028.
FISCAL IMPACT:
$15,946 General Fund. The costs of this purchase are within the Department’s operating budget.
BACKGROUND:
The Elections Division requires the purchase of this warranty support coverage for the production server hosting the Elections Information Management System applications and database.
The Terms and Conditions for the HPE Pointnext Tech Care contain a Limitation of Liability clause that states HP’s liability is capped at the amount paid for the service, neither HP nor the County can claim indirect or consequential damages, and HP is not responsible for delays or failures outside its control.
By executing this purchase order, the County agrees to defend, indemnify, and hold HPE harmless for any claims arising out of its performance under the purchase order agreement.
CONSEQUENCE OF NEGATIVE ACTION:
The Department will not have warranty coverage on its Election Information Management System servers in case of defect, breakage, or failure, which could result in the inability to backup data on the Elections servers.