To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: LIBRARY CONTRACT CHANGE ORDER WITH OVERDRIVE, INC. FOR DIGITAL LIBRARY MATERIALS
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order amendment with OverDrive, Inc to increase the payment limit by $9,558 to an amount not to exceed $8,400,788 for the acquisition of digital materials for patron download such as audio books, eBooks, music, and videos with no change to the term ending June 30, 2025.
FISCAL IMPACT:
(100% Library Funds)
BACKGROUND:
On November 12, 2024, the Board of Supervisors approved a purchase order with OverDrive, Inc. in an amount not to exceed $8,391,230 for the term July 1, 2022, through June 30, 2025. The Contra Costa County Library has offered digital collections of audio books, eBooks, video, and music since 2000 and has received services from OverDrive since 2005. Having access to thousands of digital titles that can be downloaded to a personal device for convenient reading or listening assists customers in obtaining library material at any time, 24/7.Usage of Overdrive digital content has increased exponentially since the Pandemic. Public demand is heavy for digital content and is an important component of public library service delivery. The Library respectfully requests Board of Supervisor approval to amend the existing purchase order by increasing the payment limit by $9,558 to a new payment limit of $8,400,788.
CONSEQUENCE OF NEGATIVE ACTION:
OverDrive, Inc. is the largest company in the provision and aggregation of online digital files to public libraries. Without board approval, patrons would be unable access the digital resources that OverDrive, Inc. provides.