To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 2 with AssetWorks Inc., a California Corporation, Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with AssetWorks Inc., effective December 22, 2025, to increase the payment limit by $200,000 to a new payment limit of $806,282.47, with no change to the term, for hosted fleet management software, upgrade services, and maintenance and support, Countywide.
FISCAL IMPACT:
100% Fleet Internal Service Fund
BACKGROUND:
The Fleet Services Division first implemented AssetWorks/M5 software in 2012 in order to improve efficiency to the County's fleet management processes. The execution of the Master SaaS and Services Agreement allowed the Fleet Services Division to upgrade to the most current version of AssetWorks/M5 as the move to cloud-hosted services ensures the software will always be kept current as cloud-hosted services reduces staff time and hardware resources for Public Works and Department of Information Technology staff who currently maintain the AssetWorks/M5 hardware.
During the five-year period, AssetWorks Inc. will be responsible for future upgrades and software support. The Agreement for these services contains an indemnification provision, whereby the County agrees to indemnify the Contractor against claims made by any third party against the Contractor.
Amendment No. 1 was approved, effective July 20, 2023. Fleet Services is requesting Amendment No. 2 with AssetWorks Inc. to be approved, to increase the payment limit from $606,282.47 to $806,282.47. Additional funds are needed to maintain services for the duration of the contract.
CONSEQUENCE OF NEGATIVE ACTION:
If Amendment No. 2 is not approved, the Fleet Services Division will not be able to maintain these services for the duration of the...
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