To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE a Purchase Order Amendment with Eagle Business Forms
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, an amendment to the purchase order with Eagle Business Forms to increase the payment limit by $250,000 to a new payment limit of $449,990 and extend the term through December 31, 2025 for miscellaneous paper products and printing-related items, Countywide.
FISCAL IMPACT:
The cost of paper is initially charged to the General Fund but recovered through charges to the County Departments. (100% Department User Fees)
BACKGROUND:
Eagle Business Forms is a long-established local vendor specializing in custom and specialty printing, selected due to their proximity to Print & Mail Services. They are the only local vendor that provides and manages the sequential numbering systems required for many Sheriff and Health Services forms at no extra cost. Unlike their competitors, Eagle Business Forms has supplied all projects given without error.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, Print & Mail will have to develop new relationships with multiple vendors resulting in decreased efficiency and a marked increase in costs.