To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: 20-547-0 TrackIT Renewal with BMC Software, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director a Purchase Order and related agreement with BMC Software, Inc., subject to BMC’s terms and conditions, in an amount not to exceed $25,466 for the purchase of TrackIT, a management software system, for the period March 1, 2024 through February 28, 2026.
FISCAL IMPACT:
$25,466 (59% Federal, 35% State, 6% County General Fund) All budgeted in FY23/24.
BACKGROUND:
The Employment and Human Services Department (EHSD), seeks to renew BMC TrackIT, which enables accessibility in a centralized platform for managing staff personnel requests. BMC’s End User License Agreement includes a limitation of Liability provision that limits its liability to the amount paid for the license. This vendor was selected per procurement requirements as outlined in Administrative Bulletin 600.3.
CONSEQUENCE OF NEGATIVE ACTION:
The County will be restricted in the ability to track and provide prompt personnel services.
CHILDREN'S IMPACT STATEMENT:
This agreement/contract supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3) "Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,” by supporting staff working directly with families and children.