To: Board of Supervisors
From: Lori Cruz, Child Support Services Director
Report Title: Purchase Order with Caltronics Papercut
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Director of Child Support Services, a purchase order with Caltronics Business Systems in an amount not to exceed $1,941 for Papercut software renewals for the period October 1, 2024, through September 30, 2025.
FISCAL IMPACT:
This project will be fully funded by allocations from the Federal Government at 66% and the State of California at 34%.
BACKGROUND:
The Department of Child Support Services utilizes Caltronics Papercut as a secure method of printing documents. The Papercut system enables DCSS workers to release printing jobs when they are physically at the copy machine, eliminating the risk of customers and internal data being left unprotected.
The Maintenance and Support Agreement and the End User License Agreement of the purchase order include a Limitation of Liability and Indemnification provision approved by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the department will not have a secure method of keeping printed material protected at all times.