To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: Temporary Hire of County Retiree Carla Williams - Waiver of 180-day "sit out" period
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
1. CONSIDER waiving the 180-day sit-out period for Clerk-Specialist Level Carla Williams, in the Office of the Sheriff;
2. FIND that the appointment of Ms. Williams is necessary to fill a critically needed position; and
3. APPROVE and AUTHORIZE the hiring of County retiree Ms. Williams as a temporary County employee effective November 1, 2023, and serving through October 31, 2024.
FISCAL IMPACT:
Upon approval, this action has a cost of approximately $70,848. The cost is fully funded within the Office of the Sheriff's budget, drawing on the current General Fund allocations.
BACKGROUND:
The West County Detention Facility (WCDF) is a 24-hour facility that is set up to operate with a staff of 8 clerks. For several years, WCDF has operated without a Clerical Supervisor, due to staffing challenges. For several months, WCDF has been operating with 5 clerical staff members.
The clerical staff shortage has presented several challenges to the existing workforce unit. The clerks in the unit average over 60 hours each of overtime per month to maintain the required duties of the unit, such as: signing in attorneys, various law enforcement agency visitors, law clerks, psychologists, and other notable program personnel; handling a high call volume; preparing daily courts; updating and reviewing booking files; preparing inmate releases; processing bail bonds and cash bails; and communicating with courtroom clerks to update inmate files in our ATIMS system. In addition, the clerical unit handles the scheduling, vacation sign-ups, and the training of new employees and temp clerks, and other duties as needed to support a 24-hour facility.
The absence of the Clerical Supervisor has resulted in the Clerk Specialist ...
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