To: Board of Supervisors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: UKG Kronos System, LLC Workforce Telestaff
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with UKG Kronos Systems, LLC, in an amount not to exceed $295,000, for personnel scheduling software and automated payroll functions, and cloud storage options for the period of August 1, 2024 to August 31, 2027 with continued monthly service fees until terminated.
FISCAL IMPACT:
Budgeted. 100% Fire District General Operating Fund. This contract amount is not to exceed $295,000 for the 3 year period.
BACKGROUND:
The Contra Costa County Fire Protection District currently uses UKG Kronos Systems, LLC Workforce Telestaff to manage staffing, build schedules and rosters, automate scheduling communication, and mobilize scheduling and FEMA reporting for the emergency activation of personnel during a major disaster or unusual occurrence. The Fire District's Payroll Unit uses Kronos Workforce Telestaff to incorporate payroll integration and automation to track and manage staff time and attendance.
As Kronos maintains employee data on its systems, Kronos requests that the County indemnify Kronos if any employee data in the hosted database violates any person's right to privacy. Under the agreement, Kronos is not obligated to defend the County if any employee data is disclosed due to a breach of the Kronos system.
The contract is necessary to secure ongoing systems and technical support during the final implementation phases of the Telestaff project, which will include project management, program consultation, training, technical account management, and assistance.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board disapproves, the Contra Costa County Fire Protection D...
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