To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with Califa Group for Quipu Group, LLC’s eRenew subscription through February 28, 2027
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with Califa Group, subject to the terms of Quipu’s Hosted Services Agreement, in an amount not to exceed $6,354 for the renewal of Quipu Group LLC eRenew subscription, for address and name verification services for online library card renewals, for the period March 1, 2026, through February 28, 2027.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The Library Department has used and continues to use eRenew, from Quipu Group LLC which provides address and name verification processes for online library card renewals.
Quipu’s Hosted Services Agreement includes an indemnification from the County and a limitation of liability to the amount of fees paid, and the governing jurisdiction is Colorado. County Counsel has reviewed this agreement.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not be able to provide an easily accessible way for patrons to renew their library accounts. Patrons will need to physically come to the library branch to renew their expired cards.