To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: Contract #20-509-1 Absorb Software Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, an amendment to a purchase order with Absorb Software Inc., to increase the payment limit by $17,333 to a new payment limit not to exceed $211,243 for Learning Management Software hosting services with no change to term January 1, 2024 through February 22, 2026.
FISCAL IMPACT:
$17,333: 59% Federal, 35% State, and 6% County funds; $8,666.50 of which is budgeted in FY 24/25 and $8,666.50 of which will be budgeted in FY 25/26.
BACKGROUND:
The Employment and Human Services Department (EHSD) uses a Learning Management System (LMS) hosted by Absorb Software Inc. To provide more detailed reporting than Absorb Software's out-of-the-box reporting capability, an additional subscription is needed. This Staff Report is to add the cost of the additional subscription to the existing purchase order. This purchase order includes a service agreement that includes an indemnification clause, which was approved by the Board on December 12, 2023 (C.51).
Through a competitive solicitation process per Administrative Bulletin 600.3, EHSD selected Absorb Software Inc. as EHSD's LMS vendor. On December 12, 2023 the Board approved item C.51 for Purchase order 029474 for the subscription of the hosting service.
CHILDREN'S IMPACT STATEMENT:
This Purchase Order supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quali...
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