To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Runner Enterprise Data Quality
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Runner Enterprise Data Quality in an amount not to exceed $17,000 for the renewal of annual software licenses to update PeopleSoft address tables for the period of November 1, 2024, through October 31, 2025.
FISCAL IMPACT:
The cost is within the Department of Information Technology’s FY 24/25 budget. 100% General Fund.
BACKGROUND:
Runner Enterprise Data Quality (Runner EDQ) provides CLEAN_Address software which is an address verification solution that verifies, validates, and corrects any address being entered into the PeopleSoft system in real-time. The integration with PeopleSoft ensures that addresses are correct and are standardized at the point of entry and for existing data via batch and change of address processing. CLEAN_Address verifies and standardizes U.S. addresses which reduces returned mail, enforces data standards and saves data entry time.
Runner EDQ’s End User License Agreement contains a limitation of liability capping damages at the amount of fees paid by the County to Runner EDQ in the twelve (12) month period immediately preceding the events giving rise to such cause. The agreement also contains an indemnification provision from the County to Runner EDQ. The purchase is being made via sole source justification for continuity of service.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase is not approved, the consequences of having incorrect contact data could cost the County time and money.